Registration

PLAN AHEAD TO GET THE MEMBER RATE FOR THE NATIONAL CONFERENCE!*

*Please note the following important information regarding registration and NACEP membership rates for the National Conference:

• Membership Requirement: Attendees must have an active membership to qualify for the member rate. Membership fees must be paid, and attendees must be linked to the active membership.
• Payment by Check: If payment is being made by check, please be aware that membership will only be considered active once payment is received and processed. This process may cause a delay in registration.
• Non-Retro Application of Member-Rate: Member-rate discounts will not be applied retroactively to attendees who initially registered as non-members. It is crucial to ensure membership is active before registering to benefit from the member rate.

We appreciate your attention to these details and look forward to seeing you. Should you have any further inquiries or require assistance, please don't hesitate to contact us.

Important dates for registration, refunds, and substitutions:

• July 31, 2025: Early-bird registration ends
• August 28, 2025: (60 days prior to the end of event registration)
  • The deadline to request a refund for canceling in-person conference registration. Until then, NACEP will refund registration fees minus a $100 administrative fee.
• October 19th, 2025: (7 days prior to the event)
  • Last day to register for the virtual or in-person event
  • Deadline for substitutions for either in-person or virtual conference registration
  • All registrations must be paid in full by October 19. 
• Virtual registration for our national conference is non-refundable.

Refund Request: Use this form to submit a refund request.

Substitutions: If you register and are unable to attend, you may substitute another person in your place by using this form. 

Liability: NACEP reserves the right to cancel the conference in the event of circumstances beyond its control. The total amount of liability of NACEP and its partners will be limited to a refund of the registration fee. Attendees who purchase non-refundable airline tickets do so at their own risk.

Fees for this self-sustaining conference are estimated to cover the costs, which include staff salaries, registration, conference program app, record keeping, planning and evaluation, and may include food, alcohol, taxes, and service fees to vendors, and room rebate fees from the event hotel.

Accommodations: NACEP is committed to providing universal access and reasonable accommodation to all of our events. If you have a disability and require special accommodations in order to participate in the conference fully please get in touch with the conference services team at conference@nacep.org.

NACEP and its partners welcome all individuals to attend our conference. We provide equal opportunity without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, disability, veteran status, marital status, or gender identity in accordance with applicable federal and state statutes and regulations.

Video/Photo Release: Photographs and videos will be taken during the conference for later use by NACEP for its website, publications, and promotional materials. If you prefer not to have your photo/video used, please notify the conference services team at conference@nacep.org.

NACEP’s TIN is: 16-1609101. A signed W-9 is available to download. Please contact us at conference@nacep.org if additional information is needed to register NACEP as a vendor with your institution.